Privacy Policy

Last updated May 15, 2020

This Privacy Policy (“Privacy Policy”) has been created to explain how WeVoteByMail.org (“we”, “us”, “Organization”) uses the information that is collected from you directly or indirectly when you visit the website www.wevotebymail.org (the “Site”). We may modify this Privacy Policy at any time, so please check the Site frequently for modifications. Your continued use of the Site constitutes agreement to the Privacy Policy. This Privacy Policy is intended for people who live in the United States.

 

External Links or Third-Party Sites

This Privacy Policy does not apply to ANY external links or any website not owned and operated by us. Third party sites will have their own policies which may be different from ours and we recommend that you check the privacy policy of each site that you visit.

 

What we collect

Information you give us: Through this Site or by other means (e.g., email or face-to-face), you may directly provide us with your name, email address, phone number as well as other information (“Personal Information“).

 

Information We Get From Others. We may also get information about you from other sources. We may add this information to Personal Information you have given to us directly.

Information Automatically Collected. 

We may automatically log information about you and the computer you use to access this Site. For example, when visiting the Site, we log the IP address of your computer, the web pages you viewed, how long you spent on a web page, access times and information about your use of and actions on our Site.

Cookies. We may also log information using “cookies.” Cookies are small data files stored on your hard drive by a website. We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your computer until you delete them) to provide you with a more personal and interactive experience on our Site. This type of information is collected to make the Site more useful to you and to tailor your experience with us to meet your special interests and needs. You may use your browser to disable cookies. We may also use Google Analytics or similar services to understand Site performance. In addition, we may use tracking on our emails to understand opening rates.

USE OF PERSONAL INFORMATION

We use your Personal Information as follows:

  •  We use your Personal Information to respond to comments and questions and provide customer service.

  • To develop or modify content on our site; or

  • To record your usage of the Site

  • To send you timely reminders about registering to vote or requesting a mail-in ballot, to measure the effectiveness of our programs or information to operate this Site.

  • We may also obtain information about you from outside sources and combine it with the information we collect through this Site.

 

SECURITY

We take reasonable administrative, physical and electronic measures designed to protect the Personal Information we collect from unauthorized access, use or disclosure. Please be aware, however, that no method of transmitting information over the Internet or storing information is completely secure. Accordingly, we cannot guarantee the absolute security of any information.

You should note that this Site may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their content or privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

USE OF SERVICES BY MINORS

We do not knowingly collect information of people under 13 years of age. We care about the privacy of minors and do not attempt to collect information from them. Parents or legal guardians should monitor any use of our Site by persons under the age of 13. Should such information be unknowingly collected, please email us at hello@wevotebymail.com so that we can delete such information.

ADVERTISING

We may place online advertising with third-party vendors, including Google, which will be shown on other sites on the internet. We will not share you information with any third party vendors for advertising purposes. We do not control cookies or other tracking or usage of third-party sites or sites on which we may advertise. Please consult or contact these sites directly if you have submitted any personal information and wish to have it removed.

SHARING OF PERSONAL INFORMATION

We may share Personal Information as follows:

  • We may share information with those who need it to do work for us (e.g. our employees, subcontractors).

  • We may also share aggregated and/or anonymized data with third-party partners to evaluate the usage of our website.

  • We may share personal information for legal, protection, and safety purposes.

    • We may share information to comply with laws.

    • We may share information to respond to lawful requests and legal processes.

    • We may share information to protect the rights and property of the Organization, our agents, affiliates and others. This includes enforcing our agreements, policies, and terms of use.

    • We may share information in an emergency. This includes protecting the safety of our employees and agents, our customers, or any person.

 

INFORMATION CHOICES AND CHANGES

Our marketing emails tell you how to “opt-out.” If you opt out, we may still send you non-marketing emails. Non-marketing emails include emails about your accounts and our business dealings with you.

You can typically remove and reject cookies from our Site with your browser settings. Many browsers are set to accept cookies until you change your settings. If you remove or reject our cookies, it could affect how our Site works for you.

OTHER DATA PROTECTION RIGHTS 

You have the right to access, correct, update, or request deletion of your Personal Information. You may contact us directly at any time about accessing, correcting, updating, or deleting your Personal Information, or altering your data or marketing preferences by emailing us at hello@wevotebymail.org. We will consider your request in accordance with applicable laws.


Please be aware that if you are accessing the Site from outside the United States and/or choose to provide your Personal Information to us through the Site or by any other means, your Personal Information will be transferred to, maintained and processed on servers located within the United States. If you are located in the European Economic Area (EEA), you have the following additional rights:

  • The right of objecting to the processing of your Personal Information. You may contact us directly to restrict processing or request the portability of your Personal Information. Please email us at hello@wevotebymail.org with the subject line: “EEA Data Processing Request”.

  • The right to withdraw your consent at any time. To withdraw your consent to our collection and processing of your Personal Information, please email us at hello@wevotebymail.org with the subject line: “EEA Data Processing Withdrawal Request”. Please be aware, however, that withdrawing your consent will not affect the lawful basis (or our reliance on such lawful basis) of any processing we conducted prior to your withdrawal.

  • You may have the right to complain to a data protection authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority. Contact details for data protection authorities in the EEA are available here.

 

Furthermore, we try to respond to all legitimate requests without undue delay. Occasionally it may take us longer to respond to your request if it is incomplete and we need to write to you for more information or it is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.

 

For purposes of the California Consumer Privacy Act, we do not “sell” your personal information. In accordance with applicable law, you may have the right to: (i) request confirmation of whether we are processing your personal information; (ii) obtain access to or a copy of your personal information; (iii) receive an electronic copy of personal information that you have provided to us, or ask us to send that information to another company (the “right of data portability”); (iv) restrict our uses of your personal information; (v) seek correction or amendment of inaccurate, untrue, incomplete, or improperly processed personal information; (vi) withdraw your consent and (vii) request erasure of personal information held about you by us, subject to certain exceptions prescribed by law. If you would like to exercise any of these rights, please contact us as set forth below. We will process such requests in accordance with applicable laws. To protect your privacy, we will take steps to verify your identity before fulfilling your request. If you are a California resident, you have the right not to receive discriminatory treatment by Remedy for the exercise of your rights conferred by the California Consumer Privacy Act.

CONTACT INFORMATION

We welcome your comments or questions about this privacy policy via mail or email. You may also contact us at hello@wevotebymail.org.

CHANGES TO THIS PRIVACY POLICY

We may change this privacy policy. If we make any changes, we will change the Last Updated date above.

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We do not support or oppose any political candidate or party.